Setting Up Auto Renewals

Auto renewal can be set up when adding or editing a contract in RFX. 

To set up auto renewal for a contract: 

Step 1: Access the Contracts Module 

• Click on Contracts in the left-hand menu. 
  • Option 1:
    • Click the White Actions button  within the contract line. 

• • • Select Edit Contract. 
  • Option 2:
    • Click the View button within the contract line. 
    • Click the Blue Actions button at the top right of the screen. 
    • Select Edit Contract. 

Step 2: Click the Terms Tab 

Step 3: Enable Auto Renewal 

• Select Yes next to Auto Renewal Clause. Three additional fields will appear to configure the auto renewal process: 
  • Length: Defines the duration of the auto renewal. For example, selecting "month-to-month" will make the contract renew indefinitely until it is terminated. 
  • Renewal Period: Specifies how many times the contract can auto renew before becoming inactive. Selecting N/A will keep the renewal process going indefinitely (i.e., Evergreen). 
  • Fee Increase: This field provides reference for approving or denying the auto renewal. 

Example: 

• A contract expires on September 1, with a 60-day vendor cancellation notification. Starting on July 1, RFX will flag the contract and allow for auto renewal. 

• If the contract is set for a 2-year renewal period, you will be prompted again to auto renew the contract the following July 1.