Contracts can be terminated within RFX, changing their status to Inactive.
To Access the Termination Notice Action:
- Option 1: Main Contract Dashboard
- Click the White Actions button and select Termination Notice.
- Option 2: Individual Contract File
- Click the Blue Actions button at the top right and select Termination Notice.
Then choose a contract that is NOT Inactive and click on Termination Notice.
Choosing the Type of Termination:
- Termination Without Cause:
- Enter an Effective Date.
- Choose if a Termination Letter will be uploaded. If so, upload the file and any additional supporting documents.
Must Know! Comments are required before generating the letter.
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- If a termination letter is NOT uploaded, RFX will generate a standard termination letter, which can be previewed before sending.
- Termination With Cause:
- If no Termination Letter is provided, RFX will ask if there is a Cure Clause (a provision allowing the vendor to fix the issue).
- If a Cure Clause exists, provide the number of days specified for the vendor to resolve the issue.
Sending the Termination Notice:
- Once the termination notice is sent, an email will be sent to the vendor with all attached documents.
- The contract will move to Pending status.
- Go to the white Actions button to the right of the row and select Termination Notice.
- Cancel or Complete the termination.
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- Once completed, the contract will be marked as Inactive.
Termination Without Notifying:
- Click the orange Terminate Without Notifying button to inactivate the contract without sending a notification through RFX to the vendor.
- A dialog box will appear to confirm this action. The contract will then be marked as Inactive.